As a Unite Ambassador it is possible for you to be as active as you feel in Making a better tomorrow for young people today! This may include leading and delivering activities for other young people or maybe holding an event like a fundraiser, youth conference or school activity day. This session gives the basics for planning and delivering such an activity to other young people and communities.
|5||Icebreaker||Select from Library|
|5||Planning an event. |
Easy steps to successful events
|Six honest serving-men: What and Why and When and How and Where and Who. ||Power point on laptop, slides 2 and 3|
|12||What? and Why? Process||What is the design of event -name, style etc?|
Using objective setting to guide your event planning.
The very first step is to establish a tangible goal and objectives. (e.g., why are you organizing this event and what do you hope to achieve?)
Problem you want to solve - objective
Why – why is this event-taking place?
What is its purpose and how can you align it with your participant’s objective?
|Presentation slides 4 and 5
+ example video (Youth events Gone Wrong: https://www.youtube.com/watch?v=AlyAW5B5iBs )
|10||Who? Selecting your target group (audience).||Specify your target group. Who will attend your event?||Presentation slide 6
|10||Who? Team Roles & Responsibilities||Identify the members of the team that will help plan and manage the event.|
Do you need sponsors and/or partners? Who will ensure that participants attend? Delegate tasks to members of the team..
|Presentation slide 7
“Benne and Sheats' Group Roles”, source: https://www.toolshero.com/leadership/benne-sheats-group-roles/
|20||When? Where? How? Event Design||Create and design the event. Go through the checklist. Discussion of video.||Presentation slides 8 and 9
Video “European youth event in Strasbourg https://www.youtube.com/watch?v=4CflqNtyX0g
|10||Delivering an event or activity|
Obtaining feedback and evaluating the effect of your event.
|How will you promote the event? (online? off-line? events calendars? printed programs? media relations? signage? social media? etc.)|
Think carefully about handling the risks. What is your plan B?
How will you get feedback from those who attend?
What is your evaluation process?
|Presentation slides 10 and 11
Example promotional video for European Youth Event 2018