PLAN…… DO………….. REVIEW ……………………… REPEAT!
Preparing, Organising and Delivering is key to the tasks for the Unite Ambassadors.
This additional training session helps to focus of WHO WHAT WHEN and HOW to focus the process and set a timeline
What is Action Planning?
To download the template click Action plan template
Action planning is a process which will help you to focus your ideas and to decide what steps you need to take to achieve particular goals that you may have. It is a statement of what you want to achieve over a given period of time.
There are many different models of action planning and you may have to decide which model you like best. So this is just one idea and you may want to refine and adapt it to suit your particular purpose.
- What do we want to achieve? This is where you decide your goals.
- How do we make it happen? This is where you define the strategy you will use to achieve your goals, and to break down your goal into the smaller discreet steps you will need to take to achieve your target.
- Who is doing what, how and when? This is the important element where you implement your plan!
- Are we making progress? It is essential to review how things are going
Some Things To Think About
Have a clear objective. (‘‘What do we want to achieve?’’). To be motivating a goal needs to be challenging enough to stimulate us, but not so difficult as to be demoralising. It should be just outside your comfort zone: stretching but not highly stressful. Be precise about what you want to achieve,
List the benefits you would gain by achieving your goal.
Start with what you will do NOW. There is no point in having an action plan that will start in six months’ time.
Define clearly the steps you will take. (“How do we make it happen?’’) Think of all the possible things you could do to take you closer to achieving your goal, no matter how small. Break down any large steps into smaller components, so it doesn’t seem so difficult to achieve. What is the biggest obstacle? What could go wrong?
Identify the end point for each step and give yourself a small reward for achieving it!
Arrange the steps in a logical, chronological order and put a date by which you will start each step. Put these dates into your diary or onto a calendar. Try to set yourself weekly goals: what research you will do, what skills do you need to develop etc. It’s also a good idea to have a timetable of tasks for each person.
You need to consider if your plans are attainable and what would happen if you failed to achieve a particular step or even your goal. Try to map out several paths to your goal, then if one becomes blocked another is available: build flexibility into your planning. People tend to strongly underestimate how long a project will take, especially if working in a group because they tend to visualise everything going to plan with no problems. Think about the type of problems you might encounter at each step. What are the barriers in the way of achieving your goal? What you would do to overcome these problems? Try to turn every problem into a challenge and every challenge into an opportunity.
Review your progress regularly. Keep a record of your activities and monitor your progress as things happen: this keeps your plan as concrete as possible. Review how far you have got towards your objective, identify any mistakes you made and what you can learn from them, look at any new ideas or opportunities that may have presented themselves and then revise your plan to incorporate these.
Tell your friends or relatives about your goals. They may be able to provide support and help motivate you.
Evaluate your project at the end. Make sure you learn from the experience and note any skills you have developed as a result of being involved.